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Accidental Techie: How do I create a backup or archive of my Outlook emails?

Welcome back! To follow up on my recent posts about Microsoft Office, I wanted to answer one nagging question - how can I be sure I won't lose my emails when I upgrade?

Installing a new version of Office will not delete any of your old files, as long as you have saved them first. We recommend making sure you have saved all your files before installing the program. However, if you are moving from one computer to another, you will need to back up your files and import them into your new computer. Here's Microsoft's official FAQ on backing up files from Office

If you are using an exchange server for email, there is no need to back up your emails as your newly-installed Outlook will re-download them from your server. However, if you aren’t sure, here is a short tutorial on how to back up, export, and import your emails and other files.

 

Screenshot of how to back up Outlook pst files - one of twoScreenshot of how to back up Outlook pst files - two of two

I hope this was helpful - if you have any stories, tips, or questions about backing up your files from Office, please send them to me at accidentaltechie@techsoupcanada.ca!

 

 

Comments

Outlook Email Folders

Great article, and very useful. Will this method capture the email in all sub-folders within the Outlook In-Box also, or should I repeat the process with each sub-folder?

Should be okay!

Generally it grabs the entire inbox - unless you have multiple inboxes set up with multiple emails. IOn that case I'd recommend doing this with each inbox just to keep them straight for yourself!