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Community Living North Bay

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TechSoup has proven to be a valuable resource for our organization and we feel that any other non-profit charitable organizations can also benefit from their services.

This case study was written by Community Living North Bay and was originally posted as part of an info sheet about the TechSoup Canada Donations Program.

Community Living North Bay's mission is to "provide quality services to citizens with an intellectual disability and their families." They provide various services such as vocational training, residential services and community programs.

In August 2010, Community Living North Bay decided to purchase a significant number of licenses for Microsoft products. These licenses were needed in order to update our aging office productivity suites as well as to help us meet software licensing requirements. Community Living North Bay purchased the following licenses:

Software Title Cost per License # of Licenses Purchased Cost
Microsoft Office Standard 2010 $26.00 50 $1,300.00
Microsoft Office Professional Plus 2010 $33.00 50 $1,650.00
Exchange Server User CAL - Standard (2003, 2007) $4.00 50 $200.00
Exchange Server 2010 Standard $55.00 1 $55.00
Windows Server 2008 Standard R2 $42.00 1 $42.00
Windows Server Device CAL $3.00 50 $150.00
Total:     $3,397.00

BenjaminUpon the completion of our order we received a follow-up e-mail message from Microsoft Canada containing an estimate of the “fair market value” of the software that we had purchased. According to Microsoft Canada, we purchased $76,468 (USD) worth of software for $3,397 (CAN). Although this estimate is probably based on the retail or non-discounted price of the software licenses, we were still able to save a substantial amount of money as the TechSoup price is also considerably lower than the discounted non-profit price (Editor's note: This refers to Microsoft's discount pricing for charities, which is a good option if you use up your license limit with TechSoup Canada).

Purchasing the licenses helped us in a few ways. TechSoup Canada has allowed us to provide our staff with the services and software that they need in order to perform their duties. Of course, it allowed us to save a substantial amount of money. The money that we did save was either rolled back into the IT Department or re-allocated to some of our other programs that help support people with intellectual disabilities.

These purchases also allow us to ensure that we remain compliant with our software licensing requirements.  Also, by purchasing the Office 2010 licenses we can make sure that all of our users are using the same version of Office.  This makes it easier for us to train our users now that we no longer have to support different application versions and file formats.

TechSoup has proven to be a valuable resource for our organization and we feel that any other non-profit charitable organizations can also benefit from their services.